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Art Submissions for the Virtual Gallery

Have this information ready before you start:

  • Your name

  • Title of artwork

  • Dimensions of artwork

  • Medium

  • Photos of up to 3 images per each piece of art – the first image will be your primary image in the main gallery

  • Shipping info -- choose one: 

  1. Local pickup/delivery only

  2. Shipping only*

  3. Local pickup/deliver or shipping is available*

* Artist determines shipping method and cost.

2023 Schedule

Coming Soon

Participation in our Virtual Galleries (VG) is completely optional, but encouraged. It is another opportunity to keep the gallery on the community radar AND show and sell your art year-round.

These procedures are new and will continue to be adjusted as specific situations arise.   



If you submit new work to a VG show, you MAY hang it later in the physical gallery.  The physical gallery shows must include work that is new to the physical gallery but it could have been included in the VG prior to the physical show.  You may also show work in the physical gallery first, then move it to the VG later.

VG shows will have a maximum of 60-80 pieces – artists may submit up to five pieces depending on the number of participating artists. 11 artists submitted up to 5 pieces in our Holiday Show.  If all members participate in the gallery, limit might drop to 4 pieces. 


Artists should include at least 50% fresh pieces in new VG shows.  For example, artists with 5 pieces in the Holiday Show may leave in 2 pieces and rotate in 3 fresh pieces. Or they may replace their entire show selection.  This will keep the overall show current without putting too much pressure on the artists during the off-season. If you choose to keep artwork in the gallery, please let Jen Maffett know via email (


Unsold pieces in completed shows will REMAIN available for sale on the artist’s individual store page and subject to VG commission terms until removed at the request of the artist. More to follow about plans for expanded individual Artist Pages including individual online stores.


Be sure that work that you have in our VG is NOT also contractually represented in another gallery, whether physical or virtual.   Example:  If Elizabeth has a piece physically on display in her Kennebunk gallery, she should NOT list it in (or she should remove it from) our VG.



Each artist is responsible for shipping or delivering their own artwork. Consider the cost and ease of shipping when submitting a piece. You will need to know the cost to ship when you upload the artwork. Unframed work is fine for the VG.


You will be prompted to choose from the following shipping costs:

$2 – Cardsets, standard mail

$10 – Priority shipping,  legal envelope (12 x 9) or small box (8.5 x 5.5 x 1.5h)

$15 – Priority shipping, medium box (11 x 8 x 5h or 13.5 x 8.5 x 3.5h)

$20 – Priority shipping, large box (12 x 12 x 5h or 23.5 x 11.75 x 3h)


If your item is Oversized, you must get a shipping cost before submitting to the VG or select the Local Delivery/Pickup only option. Because prices vary according to destination you may want to get an estimate for local delivery and prices for a west coast destination and make a judgement call.


For more USPS Flat Rate shipping costs visit:


What Happens When Something Sells?

Shelley Weber will be notified and will contact the artist. It is the artist's responsibility to ship as soon as possible. It is also good practice to send the buyer an email letting them know that the artwork has been shipped and also provide tracking information. USPS Flat Rate packages come with free tracking.

The artwork will be marked as SOLD or OUT of STOCK in the gallery. Please feel free to upload a new piece of art using the submission form. Drop an email to Jen Maffett to let her know it has been uploaded, please. (


For Virtual Gallery Sales only:  

Items priced over $250 are subject to 70/30

Items priced under $250 are subject to 80/20  



Please contact Jennifer Maffett – she is happy to assist in any way to ensure that as many members as possible are able to easily participate in this opportunity!

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